Protect Patient Privacy
Are your organization’s paper and digital information workflows as secure as they could be? It’s likely that you need a better way to manage and monitor copying, faxing, printing, scanning, and emailing of healthcare documents. Document security solutions range from those that control device functionality to those that secure every aspect of your paper and electronic document workflows.
Secure Printing Technologies
Securing documents that you print, scan, copy, and fax begins at your MFP (multifunction printer). Every employee that can access these devices could potentially copy patient records and send confidential documents outside of your facility.
However, requiring passwords for every task can frustrate physicians, clinicians, and other staff members. You may want to look for an MFP that restricts what functions users can access and where they can send information. You can use that feature to set it up so that it only requires authentication for potentially sensitive functions.
For example, you may want to allow anyone to print or copy but require staff members to log in if they want to distribute a document via email or fax. You could also set your MFP so that it will only send documents to pre-approved destinations. This means unauthorized persons won’t be able to obtain patient information and email it off site using your MFP.
Printed and faxed documents present other issues. If they are left in an unsecured location they may be misplaced, leading to a delay in medical services or an information leak. Consider an MFP that can route incoming faxes to secure folders and notify the recipient via email to help ensure that confidential information is protected.
In addition, with the large volume of document traffic such as lab requests, charts and reports that healthcare providers send and receive, automating document workflow and distribution will help you maintain high levels of service and patient care.